FINANCIAL REPORT

This financial report shows the accountability for the transactions that took place both as income and expenses, no receipts will be put here. Our school gave us financial support by directly paying for part of the bus expenses to the bus company.

NOVIA UAS, VASA

NORDIC TOUR 2016 FINANCIAL REPORT

COURSE: PROJECT IN RESOURCES 2015/2016

REPORT PREPARED BY: Cynthia Söderbacka & Nhi Tran (Group Accountant)

Date: 12.06.2016

Transactions

 

INITIAL BUDGET

       

  9,352.90 €

Budget after school’s contribution           6,352.90 €

INCOME

Donation from Anders Kjellman Consulting Ab   100.00 €
Contirbutions from students
Name BERTELL STIPEND DIFF STIPEND Group contributions Driver’s accomodation Total/person
Alexander Hofer   15.00 €   20.00 €   35.00 €
Cynthia Söderbacka   500.00 €   40.00 €   15.00 €   40.00 €   595.00 €
Daniel Rey Siso   500.00 €   15.00 €   515.00 €
Daniyar Nugmetov   40.00 €   50.00 €   20.00 €   110.00 €
Josep Castells   500.00 €   15.00 €   15.00 €   530.00 €
Honore Hirwa   500.00 €   40.00 €   540.00 €
Kangcheng Xia   50.00 €   15.00 €   65.00 €
Moses Enajero   40.00 €   15.00 €   20.00 €   75.00 €
Nhi Tran   500.00 €   40.00 €   15.00 €   50.00 €   605.00 €
Oscar Teruel-Guisado   500.00 €   15.00 €   20.00 €   535.00 €
Pau Guitard-Quer   500.00 €   15.00 €   20.00 €   535.00 €
Rajan Adkhari   40.00 €   15.00 €   20.00 €   75.00 €
Roshan KC   40.00 €   15.00 €   20.00 €   75.00 €
Sami Lieskoski   500.00 €   40.00 €   15.00 €   50.00 €   605.00 €
Sergi Gomez-Teres   500.00 €   15.00 €   25.00 €   540.00 €
Shahed Shopneel   500.00 €   15.00 €   22.00 €   537.00 €
Tapani Nick   500.00 €   40.00 €   15.00 €   15.00 €   570.00 €
Tomas Kadlec   15.00 €   15.00 €   30.00 €
Tomas Kienzl   15.00 €   15.00 €   30.00 €
Yingbin Zheng   50.00 €   20.00 €   70.00 €
TOTAL CONTRIBUTIONS   5,500.00 €   360.00 €   390.00 €   422.00 €   6,672.00 €
TOTAL INCOME           6,772.00 €

EXPENSES

 €
Oravais Trafik Ab (Bus + ferry fares round trip)   3,138.00 €
Daniel Rey Siso Ferry cabin   51.00 €
PS Hotel Oslo   833.94 €
StrandFlickorna Hotel, Lysekil   755.36 €
Hotel Copenhagen (2 nights)   1,569.48 €
Oravais Trafik Ab (Driver’s Accomodation 4 nights in hotels)   408.72 €

TOTAL EXPENSES

  6,756.50 €
BALANCE           15.50 €

 

 

This is a cover note to the transaction sheet

This financial report covers only the money that was directly handled by the group. The money given by the school 3000€ (three thousand euros) is deducted from the initial budget, as the school paid part of the bus expenses directly to the bus company Oravais Trafik Ab, Vasa.

Student contributions

  • Bertell Stipend

Four (4) legible students on the list that did not get Bertell stipend joined the group at the beginning of the spring term when applications have long been closed. Each student that applied received 500€. Honore Hirwa contributed his 500€ towards the trip despite not going because he was to attend to urgent family matters back home in Rwanda and learnt of it a few days before departure and the budget was made as a group.

  • Diff Stipend

All students (9) affiliated to DIFF got a stipend of 40€ per member bringing the total to 360€.

  • Group conributions

When the group first applied for the Bertell stipend, there were 13 students. One left the school at the end of the autumn semester. Another decided not to go earlier in the spring term. We overlooked the student that had left the school and gave the school information that 12 students will receive the stipend, when it was actually 11. This left us with a shortage 500€ to our target but we got a donation of 100€ from  Anders Kjellman Consulting Ab, bringing the shortage to 400€. The group was 20 students then, we could have all contributed 20€ but the least active members (they attended meetings but didn’t participate so much in the team works) had to pay 50€ so to cover for some of the “work they could have done”. Daniyar Nugmetov, Kangcheng Xia & Yingbin Zheng paid 50€ each, the rest 15€ and non from Honore Hirwa since we thought he had already made a major contribution. 390€ was raised from the contributions.

 

  • Driver’s accommodation

The driver’s accommodation was not covered in our initial budget as it was misunderstood that his accommodation was covered in the bus fare. The news was broken to the group on the last day after the final company. Samie Lieskoski was incharge and was ready to pay the full amount of 409€ but the group was willing to make a contribution once again. The amount was unkown when Sami was informed from the office in Vasa. We estimated a cost of 300€ basing on the prices of our accommodation. This time, an open contribution of atleast 15€ each. Cynthia Söderbacka, Nhi tran & Sami Lieskoski agreed to split even the balance. The bill came at 409€ and the group was asked to top up a 5€ to make 20€ and it was compulsory to contribute. The response from the group was overwhelming considering that we were already home and some have returned to their home countries. Communication was a challenge and international money transfers. Honore Hirwa was excluded in this and only one person out of 19 did not give anything at all. A total of 422€ was raised.

 

Expenses

  • Daniel Rey-Siso’s cabin:

We had to buy him a cabin on the ferry as he informed the group late that he will return to Vasa with group. The Spanish students decided to proceed home from Copenhagen, only one mentioned coming back with the group, when Honore cancelled his participation, we cancelled one cabin on the ferry. So in a way Daniel’s cabin was still within our budget especially that it was 18€ cheaper than the other cabins earlier booked for the whole group.

Balance

Some money for the driver’s accommodation came after the deadline for making payments to the bus company. It was already agreed that what remains will be split even between Sami Lieskoski & Nhi Tran as they had contributed the highest to bring down their contributions closer to the rest of the group.

Conclusion

Apart from the driver’s accommodation which wasn’t budgeted for, the group stayed within budget. All payments have been made. The budget would have been even lower if breakfast was not included, but it was good to have breakfast (in hotels only, we could not cancel it without cancelling the whole booking and rebooking again). The Nordic Tour 2016 has been accomplished.